HR digital evolution began a lot earlier before the conditions became favorable.
Traditional workplaces are coming out of the shadows of the past. The conditions, digitalization, or evolution – We could address it with any names. Technology has shown a glimpse of what the offices of the future would look like. A moveable infrastructure is replacing the cubicles-and-cabins in every organization. Remote work culture is the future.
Human resource management is standing at the horizon of both worlds. The existing work practices constitute the soul, and proposed changes are the framework. The usher of new-age software, apps is the way to make the transition smooth. The time has come to embrace the SaaS model to streamline work-flow across teams. Collaboration is integral to wherever the employees are sitting. It could be under a single roof or individuals working from a remote location.
Several HR software has already been a part of the work culture. The success of in-person meetings underlines emotional connection. We’ve been getting prepared for the change for some time. We might not have thought of changing it at this pace, at this level. Take the case of video meetings. The emotional aspect is visible in chats, video calls.
One, the conditions were favorable. Second, it offered a new perspective.
Setting up the infrastructure for remote working is a challenge. HR teams acknowledge the role of every single team member. The plan is to have the right environment to make everybody a part of the change management.
1. Time Management and Work-From-Home Facility
With employees working from home, HR teams need to work on time-management techniques. Time management is a sensitive topic.
There is a fine line between supervision and monitoring. They work on developing a sense of ownership among employees. The time-management tools help maintain discipline. It builds trust, belief. The second stage is to offer them space to adapt to the concept of working-from-home.
Work-from-home is an unexplored territory for both sides. HR teams acknowledge how tough it may prove to live and work from the same place. Your role in your family needs a different mindset. Your responsibility as an employee asks for undivided attention. Maintaining the work-life balance has always been a juggling act. Now with professionals asked for work-from-home, there’s a little choice to draw boundaries.
HR management counts on accurate payroll software to avoid human-prone errors.
The employees are under intense pressure. The balance could get disturbed due to a lack of time-management skills. It’s easy to put the family in the backseat. It’s the last thing the HR professionals expect to happen in any environment.
With the best time-management tools, HR could enhance the team spirit. The operations team analyzes reports and assigns tasks as per individual strengths. It’s an ideal opportunity for management to reward every single accomplishment. The idea is to motivate them and stand in their support. Individuals have shown their dedication by working-from-home with the same intensity.
2. Facilitating Change Through Effective Communication Apps
Walking to a colleague to discuss things gets replaced by online communication apps. Remote working offers the next stage of in-person communication- Video chats, video meetings. The convenience aspect offers scope for teams to connect to save time, share inputs.
Effective communication could enhance productivity, increase participation level, and strengthen team spirit. Video meetings enable teams to convey messages in a clear voice. The integration of communication applications within the existing system made the transition smooth. The only challenge is to prepare oneself before going live on a meeting. In a way, it would prove a blessing in disguise.
Video meetings are the future of official communication. Chat apps offer access to group chats or one-on-one sessions with individuals.
The improved participation fuels innovation. A breakthrough could come from any one of them. Collaboration is crucial for the next phase of individual and organizational growth.
3. Share and Transfer Data With Cloud-Based Systems
Ideas occur and need immediate attention to capture the concept in its entirety. A part of an effective communication strategy is to share files, transfer data. Employees working-from-home need access to updated file versions. They can’t rely on old techniques to share and store data. The cloud-based storage apps offer a seamless flow of information. Remote working tools have brought convenience, uninterrupted flow of information.
HR teams make individuals learn the benefits of business excellence tools. The challenge is not that we have to adapt to technology. Technology has predicted the future in so many ways. We embrace technology in our personal lives. Time is to make way for enhanced technically-advanced tools to become a part of work culture. Look at it as part-skills, part-automation.
4. Invest in Top Project Management Apps to Streamline Data
HR management software is an ideal example. The operations team needs a different set of applications to assess the performance. They need to stay updated on projects to make relevant changes if required. The project management tools help run operations as things stood earlier. There are several apps enabling management teams to run operations from different places. They know working-from-home or office isn’t an excuse for a dip in performance.
We’re approaching an age where employees have more control over work-life balance. It’s not because they’re working from their homes. The reason is the right combination of business excellence tools. They can justify their potential, showcase time-management skills.
5. Creative Units Entrust Design Apps to Share the Workload
Creative agencies seek a creative burst to crack the design riddle. It becomes the duty of HR teams to subscribe to industry-best software. With the work-from-home option, there’s an oozing sense of confidence running around. It acts both as a responsibility and advantage.
The level of responsibility increases for each work-profile. How to overcome the early stages of working-and-looking up to ourselves for motivation? The design or other creative tools is the only resource they have at their disposal. In a remote work environment, individuals supersede the expectations.
HR teams need to ensure they achieved the targets out of their ability and not out of fear. There’s a probability that they’re under pressure to deliver. HR software provides accurate data to track the performance.
A crucial part of their job is to know if results followed a trend or employees showed a lack of consistency. They work with managers to relieve the work pressure and motivate employees. The end goal is to make employees realize their potential and set goals in accordance. Even employees look towards HR to overcome the dry patch.
6. Troubleshoot Technical Issues with Remote Software
One of the reasons for the success of remote work culture is the use of remote desktop software. Employees with limited tech know-how could take a sigh of relief. The situation was different when they’re at the office. Any technical issue or system upgrade puts them in a tight spot. The technical staff could access the system from a remote location. You don’t have to do anything except following the instructions.
Selecting the right business applications is a company-specific decision. There are several apps available. Top service providers offer a free trial. HR teams gather feedback on different software and which one they like the most. The employees are the primary users. Their comfort level is a deciding factor.
Remote work culture is an extension of the existing system. Employees have ample scope to learn about time-management, self-discipline, and taking ownership. Things may look bleak, but the future is bright for employees.
Employees could use the commute time for self-development programs. You have got extra hours to focus on personal well-being. You could devote the time to learning new skills or spending it with family. Remote work culture is in tune with the entrepreneurial spirit of modern times. Technology would continue making things convenient, automated in the future.
Chan Chiou Hao is COO of JustLogin with over 20 years of Business Development experience in the internet industry. He manages the customer-facing functions of JustLogin, overseeing the Marketing, Sales, and Customer Experience organization. He also looks after the business’s partnership strategy and is continuously seeking new partners to join the fold of JustLogin’s evolving ecosystem.