Before you get to know ways to improve business productivity by using time tracking tools, the first and foremost thing you need to know is, Why is it necessary? Have you questioned yourself “ what your employees do all day?”
There is no doubt, at present, there are various distractions surrounding us. And our mind is divided among a wide range of things. Regardless of whether we fight against it, most of us are still texting and following up text messages on our smartphones. Regardless of the case, we’re spending time with our friends or working at the company.
We’re particularly inclined, naturally, to interruptions at work. Whether it is discussing with colleagues at work, checking out messages, or reading customer’s comments or reviews are of importance.
Still, these assignments are on the top list of our priorities, yet we will in general invest a great deal of energy in them. Despite the fact that they’re all business-related, we can consider them being noteworthy aggravations since they remove your brain from substantially most important tasks and lead you to be lazy and procrastinate.
Why do most companies choose time tracking tools?
In the event that you need an amazing methodology to find out what your employees are doing all day every day, you’re not the only one. An ever-increasing number of businesses have founded measures to get a grip on accuracy. Actually, Many organizations have conceded that they are utilizing “nontraditional” monitoring procedures to get data about how employees are investing their time during work hours.
This innovation has kept on advancing so as to help a developing platform to comprehend worker’s productivity.
Things being what they are, why would that be an expanded spotlight on making sense of where employees are spending their time? All things considered, the appropriate answer would be easy to figure out. Time tracking can have various advantages.
1. Importance of time – Considering how an employee spends their time at work affects generally overall performance and productivity. It can really help in maintaining time balance and reduces waste of time chatting with colleagues, Snacking, and using social media.
This will help in reducing procrastination and help to complete the task within the time frame.
2. Reduces distractions – Time tracking tools will provide you and your worker’s point by point reports of how time is spent. This is important data for spotting distractions that over and over lose them track, for example, unnecessary meetings, consistent interferences, or surprise assignments.
3. Helps to spot hindrances in the process – You’d prefer to believe that each procedure in your group is seamless and smooth, however, you may be astounded by the number of bottlenecks your representatives run into. Through time tracking tools, you can without much extra effort to distinguish problems in work processes, hindrances, and even repetition tasks that ought to be automatic.
4. Helps in better understanding by team leads – Information assembled through time tracking software is a superb wellspring of data for the team leads on the most proficient method to deal with their team better.
In certain situations, it may be that an easy and quick task may take a few hours to finish for unskilled or new workers – so it is smarter to appoint it to another. It’s better to analyze this information and can easily make certain decisions on task allocations.
5. Encourages Transparency – Working with employees in the same workplace where everybody can look into what everybody is dealing with, and to what extent is an incredible method for increasing transparency. In your organization, if your point is for ensuring transparency among your colleagues, the use of time tracking tools is essential.
There are various SAAS based productivity tools available out there, which additionally incorporate a Free time tracker facility. You can pick whatever suits your necessities best.
It guarantees that everybody is in the same spot, and it likewise assists with a reasonable dispersion of errands.
6. Helps in determining productivity hours – Possibly one of your colleagues is prepared and ready to reach their efficiency level when they have their morning mug of espresso, while another hits their utmost efficiency levels in the last hours of the evening. Time tracking can enable your employees to discover their productive level of hours and deal with their hours and energy levels as needed. For instance, work that requires more focus can be held for more productive hours.
7. Increases business profit – By checking the time spent versus Revenue generated, you’ll effectively have the option to analyze your KPIs and see whether the measure of time and cash put resources into a project offers any return.
This information can be valuable, particularly for scale-ups, which can’t stand to acquire any extra expenses or losses.
8. Helps in spotting high-value clients – Everyone wants to work smarter not harder, hence it reduces time and effort. What if having your team track their time will promptly feature the tasks and customers that offer the greatest result. Similarly, it helps those who don’t give value to your time as well as effort.
9. Helps in generating work-hour bills – Providing salary slip or invoicing each of the employees can be excruciating and time taking task. Making assumptions about how much time your team spent on a task, similarly implies you might be leaving cash on the table. With the help of time tracking, it is easy to monitor and have detailed reports of how much time was put into a customer’s project and have the option to charge as per their work.
10. Helps in preventing time theft – Besides simply estimating productivity, time tracking can really assist you with boosting it. That is on the grounds that this kind of monitoring and observation eliminates time theft, which is a shockingly unavoidable issue. Time theft happens when you’re paying an employee, however, they aren’t really working (perhaps they’re making individual calls or taking an extra-long lunch).
As a business owner or employer, you have to consider what will be the best methods to ensure continuity in better productivity, this resembles a time tracking tool. Before concluding whether to introduce a time tracking system into your organization or company, it’s better to carefully consider and inspect the pros and cons, since they can make the entire endeavor not worth the hustle.
Even if it is possible that your team is not following discipline or in the event that you as a team leader are unable to communicate with your team members properly, then there is no point you hire them or their requirement is useless. At that point, all the information and data of time tracking will be simply futile. For a better understanding about Time tracking software, there are various software reviews available on the internet which will really help you in deep understanding.
Time-tracking frequently causes you or your worker to work with higher efficiency and it ensures that their difficult work is completely valued.
Time tracking doesn’t need to be only an approach to gather information about your staff’s working environment effectiveness and it doesn’t need to be just an approach to create precise timesheets for invoicing customers. It can likewise be a parameter for your team to screen themselves, to improve their own work-hour productivity, and to enhance their career.
Everybody can get benefit from the time tracker
An enormous advantage of time-tracking is for the freelancers and with the small independent companies or startups. They’ll have the option to separate the information from the time tracking programming and use it to improve the manner in which they work. They’ll have the option to improve pitches to customers, construct better timetables, spare time lost on desk work, and develop their business at precisely the correct speed.
Building an effective business of any size methods making the best decision at the opportune time.
The correct thing at the ideal time begins with knowing precisely what you’re doing with the time you have. At exactly that point would you be able to make the correct changes that will improve your business.
And do not forget, It is worth thinking and implementing well being for your employees. A cheerful employee accomplishes more rather than who feels controlled all the time.
Snehil Prakash is the Digital Marketer at CuteHR. In addition to marketing, he takes an interest in human resource management, business management, innovation, and startups. He’s all about reading, good coffee, and music.