We like to think that we’re in control of our lives. Our personal lives, our professional lives, etc. but that’s, unfortunately, not the case. Most of the time, our lives are governed by personal obligations, professional obligations, or even obligations to each other. One of the most challenging obligations of any size business is getting the team to work together to get things done.
Smaller teams are easier to manage because they are more agile, but that also means that they are usually less productive. Regardless of team size, it’s important that everyone works together to get things done and that’s how you’ll be able to stay ahead of deadlines and meet your goals.
If you’re running a small sized business, you already have a plethora of responsibilities! You can’t just focus on one thing and then leave everything else for later. You have to be constantly productive in order to keep the company going. Be it hiring good employees, running the business, and staying up-to-date on technology- all these things take up a lot of time. Managing all these things at once can lead to burn out (happens to the best of us). What if you’re feeling overwhelmed with the amount of work? You need to take a step back and do a review of your workload.
This article aims to impart some of the good ways that you can boost your productivity as a small business owner. This is important for small business owners as they will typically have a lot on their plate that they need to handle on a day to day basis.
1. Perform More Automation
Automation is an important part of business because it means you don’t have to spend time physically performing something. Eventually, if you’re an entrepreneur, you’ll find that there are tasks you could outsource or automate so you can focus on what you’re best at. Automation can be done in several ways – you can delegate tasks to someone else or purchase a service to help you manage your tasks. You could also automate by using online tools that will help you track all of your projects, tasks, etc.
Businesses today are using more and more automation to run their company. From cash registers and call center management and stores to managing employees and communications, automation is the best way to keep things running smoothly. Automation has many advantages for small and big businesses; it can free up time for business owners and employees who manage and run the business and it can cut costs and increase profit.
2. Get your project and task organized with an app for productivity
We know it can be challenging sometimes to dedicate the necessary time to our small business. Sometimes it’s difficult not only to find the time, but also an app or program that can help us maximize our time. Luckily for you, there are some great apps out there that can help you achieve maximum productivity. SmartTask is a fantastic tool to simplify your work life. You can create unlimited tasks, set reminders for them, and assign them into projects.
This app can also sync with your email if you ever need to refer back to previous emails. It is one of the best communication tool for any type of organization. It includes many features which provide better task management and collaboration within a single dashboard.
3. Implement Time management Apps in business
For business professionals, effective time management is essential because it can be hard to work out how to balance your family, your life, and your work. There are some things you can do to give you more time to be productive, such as setting time limits for some tasks, and some tips to help you manage your time more effectively.
Business professionals are strong advocates for time management. With so many tasks to carry out each day, time management is vital. But these professionals don’t just manage their own time, they are responsible to manage the time of others as well. This is why time management apps are in high demand. A well-designed time management app has to not only track your tasks in the present, but also in the future. It needs to automatically reschedule your recurring tasks for you, and it needs to provide you with reminders at the right time for better productivity in your projects and tasks.
4. Set goals that are relevant, achievable, measurable, and timely
Setting goals will give you something to work towards, and it will keep you motivated. You can’t just set any old goal for yourself. Your goals need to be relevant to your current situation, achievable based on your calibre, measurable, and timely. If you don’t follow these four principles, you’ll find it difficult to achieve your goals.
5. A short break should be taken between tasks to avoid burning out
When you’re working on a project, it’s important not to forget to take a break. This will help you stay motivated and focused on the task at hand, but it’s also important not to burn yourself out. Spending your energy keeping yourself motivated can have a negative impact on your productivity. What you need to do is take regular breaks to revitalize your body and mind.
Taking a break may seem like procrastination, but it’s actually the opposite. Taking a break in between tasks can help you do your best work because it will keep you focused. Not to mention, the time spent taking a break is an investment in your future self. You can have a coffee or a bite to eat, play outside for a few minutes, or do anything that you enjoy.
6. Focus on one task at a time
We all have so much to do in life, and people often find themselves switching between many different tasks throughout the day. But, there are two problems with this. The first is that it’s really difficult to get into an optimal state of flow for any one task if you are constantly switching. The second is that by constantly switching between tasks, you are wasting time. And the more time you waste, the less time you have to focus deeply on the task at hand.
7. Encourage your team to organize the tasks
For the best results from your workforce, you need to make sure they’re working as efficiently as possible. You need to incentivize them, but you also need to give them the tools to be as efficient as possible. This is one of the most important things a team leader can do. If the tasks are organized and workers understand their role, then you’ll see a drastic increase in productivity. You need to make sure that they work together and that communication is flowing between them too.
8. Hold shorter and more targeted meetings
Holding longer meetings can tire out your employees, wasting their time, or worse can have them distracted for the rest of the day. Sure, there are the occasional exceptions where you have to have an in-depth meeting with your team when you’re discussing big picture objectives, but for the most part, you should aim to hold your meetings in about fifteen minutes. You might have to have more meetings in one day to do so, but in the long run, it’s worth it.
9. Hire a Virtual assistant
One way you can do this is by getting a virtual assistant to help you out. This will allow you to free up your time so that you can focus on bigger tasks for your company to grow, or it can also be used to take over simple tasks so that you are not overwhelmed with tasks.
You could use them to schedule meetings, keep your inbox tidy, work on your social media, or to do other tasks that would take your time away from your business. No matter what you need help with, a virtual assistant can be the answer.
10. Help team members reduce distractions
Workplace distractions are one of the many reasons for delaying our productivity. In order to get more work done, making sure that your team members are reducing the distractions they have at work is a good place to start. Productivity can be a difficult topic to discuss without being too patronizing, so take a soft approach. Talk to the team members and ask them to share their main distractions. And be careful not to even distract yourself – turn your phone off and close any other tabs.
One of the most important ways to reduce distractions is simply by refocusing on your tasks when you get distracted. If the person who is distracted is the least knowledgeable about what they’re doing, they can not produce good results for their company.
11. Track your performance
Tracking your performance in business is an important part of the overall reporting process. This will allow you to identify where you’re excelling and where you may need some help. One of the keys to running a successful business is to be adaptable. That means listening to what your customers want and identifying what you might be able to change to make your business more profitable. Tracking your business performance will allow you to identify the most profitable areas of your business.
Gia Keasler is a contributing writer based in NYC. She usually writes about running and funding a startup and how to make it successful. She also do brush pen calligraphy as a hobby.