We already utilize an array of cloud applications, such as Google Docs and other management tools. A survey by IDG revealed that 73% of businesses have some cloud computing element in their IT infrastructure. This number indicates that we are already too inclined towards the cloud and its features.
However, the actual question here is: are these apps safe for use? The only thing that we are worried about is security.
For businesses that use QuickBooks Enterprise for their business operations have similar concerns. Can we mitigate security concerns by migrating our QuickBooks Enterprise and its data to the cloud?
In this article, we have discussed how moving your QuickBooks Enterprise to the cloud can help you improve your security.
How Can Cloud Hosting Solve Security Issues?
If not cloud, then what? Imagine you are not using the cloud and using QuickBooks Enterprise on the local server. Everything on your server seems secure and safe. But, if you deep dive into these servers, you will find spillage all over. There are duplicate files, outdated data, and mismanaged information. Your system is vulnerable and susceptible to virus attacks because your firewall is weak, and you are not backing up data daily.
While you can implement advanced in-house security by hiring the best IT team and employing robust IT tools, the execution cost is just too much. Hence, the only viable solution here is the cloud. The security concerns discussed above can be mitigated by hosting your QuickBooks Enterprise in the cloud.
Let’s see how:
1. Data Access and Storage
As a business owner, you now need to be more clear of the value of your sensitive data. You need to take precautions to mitigate data risks related to storage, management, and access.
For instance, GDPR has various user data access policies that you have to follow whether you operate in the EU or not.
When you are obligated to follow such security regulations and still house all this data on your server, the task becomes complicated.
To mitigate these issues, you can utilize cloud hosting to secure your data. On the cloud, your security provider continuously monitors your servers through systems like antivirus, antimalware, intrusion detection, and prevention system, etc.
2. Automated Backups
It is highly unlikely for anyone to remember the last month’s expense reports or keep track of every invoice mentally. You need to write it down or store it somewhere. This is why we store and process data through QuickBooks Enterprise software. Whenever you need to access one-month or four-month old data, you can visit your QuickBooks Enterprise software and extract details.
- However, what if the system hosting this software crashes?
- How will you access data now?
- Do you have a backup on another computer?
On the cloud, your service provider offers automated backups. These backups are regularly taken from your application and stored for recovery. It is like the autosave function that helps you save and backup everything you do.
But, you may be wondering what if the server storing your backup crashes?
In the cloud, the server redundancy principle is followed. This means that everything stored on the cloud is replicated to multiple servers installed at different geographical locations.
When one server fails to offer you data, you are able to recover this data immediately from another server.
This function of backup is particularly beneficial in the case of disaster management. During a disaster, every business experiences a lag.
With the cloud, you can simply open your home laptop, recover your files stored on QuickBooks Enterprise, and start working; from anywhere, anytime.
The cloud uses encryption to traverse your data. So, when you enter something into your QuickBooks or extract data, these packets are encrypted using 128-bit SSL format. Any hacker may intercept these packets, but they not be able to decipher these packets.
Additionally, not only your transfer packets are encrypted, but also the data on the cloud is encrypted. This means that your data at rest is also encrypted for maximum security.
Even when an intruder gets into your system, they can’t access your data unless they have the decryption key.
4. Digital Trails
One of the advanced features of cloud security is digital trails.
- When a user accessed the cloud?
- When they logged out?
- Which file did they utilize?
- What changes they made?
- Which financial transactions were conducted?
This data can’t be modified or deleted by the user in any manner. This means you always have an active log of your activities – an audit trail. This audit trail ensures that you are aware of what is happening in your QuickBooks Enterprise at all times.
5. Access Control
Your cloud service provider utilizes two types of firewalls to prevent unauthorized access to the system.
The external firewall helps you securely enter the cloud and QuickBooks Enterprise. This includes multi-factor authentication.
There are internal firewalls as well that define specific access of users. For instance, a manager and team member have different accesses, which you can clearly define through your hosting.
When you are moving your QuickBooks Enterprise to the cloud, you are mitigating many security concerns. You just need to ensure that you regularly change passwords and place internal access controls. Once you have done that, your cloud service provider will handle the rest. So, find a good cloud hosting service and start implementation today.