Project management once was the duty of a project manager, who used to assign the work for the day, and then reported the daily results at the end of each workday. The whole picture, as of today has changed drastically. Today is the era of computers and web based project management accelerated by the internet.
First of all, project management software, especially a web based one, can centralize all updates and records onto a single server which helps in providing all the team members the requisite information they need, anytime, anywhere.
Web based project management software has several advantages over the general format of project management. The most important of these has got to be the dramatic savings in time to the company. Web based project management software drastically reduces the time needed for the management of a project. The status can be seen both in real life and online. Moreover notifications can be sent instantly to all team members, if needed. Other merits of project management software include convenience, simplification of the work, automatic email updates, record keeping, audit trails, collaboration capabilities, and notifications.
Many companies have developed project management software. It is particularly useful when the project is very large and different teams work on different parts of the project. It not only enhances modularity but also organization. The software can be very useful in nearly every aspect of handling a project. Moreover, selling such software generates considerable revenues.
Various types of project management software have emerged which have already left their mark in the corporate world. Selecting a particular one can be mind boggling. However before buying project management software, it is important to learn as much as possible about the features and benefits. The price of the software is directly proportional to the amount of work it can do for you. Project management software can coat anywhere from $25 to $20,000. Also, the software will not do some tasks like defining how to do the project or its scope, but it will help you in do those jobs more efficiently and with fewer errors. Thus, there are some things you’ll just have to do yourself. However not all of this software is extremely expensive. Some of them can be quite cheap, and one for a small group may cost around $25.00.
However if your project is quite large then you’ll need software which will carefully document every change you make, so that not only team members but also clients will get to know what’s happening to the project in real time. Considerably expensive, you have to look around for the one that suits you the best. Nothing beats plain old research and asking for recommendations.
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Construction Project Management Software and Why it is a Must
The advancement of computer technology has touched every aspect of human life. This is no more evident than the many ways computer technology has helped to streamline business activity in everything from simple bookkeeping to complex program modeling in both design and operations. Building construction is one such area that has benefited greatly from a number of different computer construction project management software.
A Program for Every Aspect
Computer technology touches every aspect of the building construction trade. Although there are few old-timers left using spreadsheets, drafting tools, with notes and bookkeeping stuffed in shoe boxes sitting in the back of pickup trucks, more laptops are carried from office to construction site and are put to better management use. Not only is CAD (Computer Aided Design) the standard for producing construction blueprints and other image designs in today’s market, the vast variety of other computer programs have been designed and created to meet the specific needs in areas that deal with logistics, financials, inventory control, payroll, cost assessment, labor allotments, billing and much more.
Specific Occupation Software Available
Construction is such a broad term and while there are computer programs that are quite general in nature, there are also many that target a specific type of construction. Specific areas of expertise in the construction trades such as electrical, plumbing, glass, steel, and many others now have available computer programs that assist in daily operations specific to these particular trades.
What are the Benefits?
As computer software advances are made, more and more industry-specific project management software becomes available, and much on proprietary basis. Construction companies involved in multi-million-dollar projects take advantage of the ability to hire programmers to create project-specific computer management software. This allows companies to acquire specifically integrated project management modules that interface with one another aiding and abetting the successful completion of the entire project. Use of construction project management software can be identified in three distinct areas.
One of the far-reaching effects from use of project management software is standardizing the method utilized to manage separate jobs involving the construction of a single project. With a streamlined approach to each step of project execution, new employees can learn the system more efficiently and faster. Through the standardization of project management forms, such as RFIs, change orders, equipment requests and other transmittals, a consistent approach to document management can be produced and conducted in a professional manner, thus eliminating any shoebox storage needs.
Project management software that originates all communication and documentation for a construction project allows the company to gain greater control concerning creation, distribution and storage. Furthermore, advanced software allows companies a better degree of control concerning the tracking of many different aspects involved in a major construction project.
Project management software allows users to keep a strict handle on construction costs, thus increasing the bottom line. With just one click of a mouse, project managers can gain access to a variety of information that can help them make instant decisions saving time and thus saving money.
Construction management software will continue to evolve as quickly as the current technology does. Today’s software programs that provide an efficient management tool will definitely be outclassed by tomorrow’s advancements.
How Construction Project Management Software Enables Measurable Success
Construction project management software can enable their success in a number of different areas. Use of integrated management software will allow project managers to assess many different measurable areas.
Every construction project is going to have a multitude of different areas that have specific cost budgets. Through use of an integrated management software program, users can easily plot, track, and adapt costs in targeted areas such as labor, equipment, consumables, power, transportation, communications, and much more.
Construction project management software can help users determine both an efficient and sufficient amounts of labor needed to complete specific as well as general and overall project tasks. This allows managers to measure how successful predictive labor allotments are used. Sophisticated software, when programmed with the correct input figures, Can automatically determine not only the necessary labor hours needed. But successful input with a number of other variables, including the cost of specific labor hours based on either individuals or job classification, can allow users to pin-point the exact labor costs for a particular time segment such as an hour, a day, week, month or even a specified task.
Construction project management software can also assist project managers with purchase an inventory of supplies. The computer generated calculations concerning the daily, weekly, monthly, or task targeted supply consumption, managers can gain a greater control of cash flow. When computers can calculate the exact need for a specific material, and can also calculate the amount needed for a specific task, resources can be better allocated that will save not only money and valuable time.
Pre-arranging the hiring of task-specific equipment protector or use can be calculated through a construction management software program. Again, this allows the user to allocate the necessary resources at a specific time, for a specific length of time that results in greater efficiency. Many construction projects need the use of specific task equipment for only short periods of time. However, the challenge often arises scheduling the use of such equipment in a competent manner so it never sits idly by eating up valuable construction dollars.
Every construction project needs to have a source to power lights and tools. Through use of a construction software management program, the availability of this power can be managed and better regulated. Just like many large buildings have the power distribution regulated by computer systems that calculate the need based on time and users present, the same philosophy can be applied to a construction site. Use of the computer management software can help greatly reduce utility costs during the building phase.
Daily Alerts and Messaging Provided
Integrated construction management software and have the ability to send out broadcast alerts and messages as well as e-mails to specific users. Effective communication during both the short-term as well as long-term will provide a greater degree of efficient task completion. Through the use of construction management software communication can be created, direct, tracked, and confirmed. This will help contribute to all involved in the project being on the same page at the same time.
Measured results can easily be assessed through use of construction management software.
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Stanislav Krotov is a technical writer with a passion for writing on emerging technologies in the areas of mobile application development and IoT technology. ( Moscow State University of M.V. Lomonosov )