Google Workspace backup software refers to tools or services designed to back up, store, and restore the data from Google Workspace (formerly G Suite) applications such as Gmail, Google Drive, Calendar, Contacts, and other associated Google services. While Google Workspace itself includes certain built-in data retention and recovery features, these backup solutions offer additional functionality, such as more granular control, automatic backups, long-term retention, and the ability to recover data from deleted files or accounts.
Backupify
Backupify helps enterprises automatically, secure and backup Google Workspace data to help protect your enterprise business data.
- Easily scale backups and recover fast
- Protect your Google Workspace data from ransomware
- Secure your data at the application level
- Get unwavering support
- Maintain full control of your data
- Eliminate unnecessary licensing costs and data loss due to inactive licenses
Cubebackup
Backup for Google Workspace and Microsoft 365 with version history to on-premises or private cloud storage in CubeBackup.
- Back up to on-premises storage, or to the cloud
- Comprehensive backups for Google Workspace
- Powerful restore & export functions made easy
- Backups are your responsibility
Redstor
Redstor – Protect your business-critical Google data in a couple of clicks, with no hardware needed and no impact on local bandwidth.
- Google Workspace Cloud Backup and Recovery
- Google Drive Backup
- Multiple Google workspace recovery options
- Defense against malware
- Simplify regulatory compliance
- Recovery to the cloud
Avepoint
Avepoint – Backup critical Google workspace data and restore on-demand, minimizing data loss and downtime in case of user errors, ransomware, misconfigured Google Vault rules, service outages or any other data loss event.
- Protect Business-Critical Data with Google Workspace Backup
- Complete Google Backup and Data Synchronization
- Do I need to backup Google workspace?
- Go to ReCenter, A Dedicated Portal for You
- Secure Business-Critical Data with Google Workspace Backup
Synology
Back up and restore Google Workspace (G Suite), including Gmail emails, Drive, Contacts and Calendar data with Synology’s license-free backup solution.
- Enable the recovery portal to let employees or admins restore items in a few clicks
- Organize all backup tasks from a single interface, no matter how many domains you are protecting
- Back up more data with less space consumed using advanced storage technologies
Spanning
Spanning Backup for Google Workspace (G Suite) affords you seamless backup and recovery for Gmail, Drive (including Shared Drives), Calendars, and Contacts.
- Automated Daily Backups
- Unlimited On-Demand Backups
- Infinite Backup Retention
- Search-Based, Granular Restore
- Point-In-Time Recovery
- Self-Restore for End Users
- Extensive Admin Capabilities
- Anytime, Anywhere Mobile Access
- Status Monitoring & Alerts
Syscloud
Syscloud – Back up all Google Workspace apps, get real-time ransomware threat alerts, and fix compliance gaps. Use advanced keyword and metadata search to locate emails and files, and restore instantly using point-in-time backup snapshots.
- Make smarter backups
- Discover data fast and effortlessly
- Get backup data insights and resolve issues
- Designed for IT administrators
Dropsuite
Safeguard your clients’ data with our Google Workspace backup. Reliable, efficient, and easy recovery solutions.
- Comprehensive Protection
- Extended Data Retention
- Effortless Recovery
- Centralized Backup Management
- Compliance-Ready Features
- Seamless Integration and Scalability
Afi
Afi – Automated Google Workspace (G Suite) backup solution purpose-built to enable full-fidelity recovery of all G Suite data, including Google Shared Drives (with sharing permissions and document IDs), calendar, contacts and Google email backup.
- Most Complete Google Workspace Backup
- Intelligent Ransomware Protection
- No Backup Failures
- Radically Simple End-to-end Automation
- Access Control and Security
Unitrends
Backup and recover your business-critical Gmail, Drive, Shared Drives, Calendars, Contacts and Sites data with Unitrends Backup for Google Workspace.
- Daily, Automated Backup
- Anytime On-Demand Backups
- Unlimited Backup Retention
- Granular, Accurate Restore
- On-the-Go, Mobile Access
- Integrated Dark Web Monitoring
- Transparent Monitoring & Reports
- Robust Admin Functionality
- End-User & Cross-Org Restore
- Point-In-Time Restore
Iltp3
The Keepit Cloud is the most cost-effective solution on the market with 20+ years of experience.
- End-to-end infrastructure management
- Data traffic: No egress, ingress, or transaction fees
- Storage (immutable backup and retention)
- Installation (100% cloud based: no hardware, no upgrades)
- Maintenance, support, and updates
- Automatic backups
- Security: Immutability, ransomware prevention with entire snapshot restore
- Compliance: HIPAA/HITRUST, FINRA, FISMA, GDPR, NIS2
- Monitoring data to detect anomalies
- Minimal account administration
Cloudm
CloudM Backup is a simple but powerful backup and recovery solution for Google Workspace that protects against accidental deletion and malicious users, while providing quick and easy mass restoration.
- Automated Retention Policies
- Industry-Leading Data Sync
- Granular Version Control and Backup
- Quick and Easy Restore
- Bring Your Own Storage
- 24/7 Support
Acronis
Acronis Backup for Google Workspace offers a comprehensive, agentless solution to secure data within Gmail, GDrive, Google Contacts and Google Calendar. Enhance your data protection and maintain seamless access even during downtime. Ready-to-use cloud storage options include Google, Microsoft and Acronis.
- Efficient cloud-to-cloud backup
- Reliable point-in-time recovery
- Unlimited cloud storage
- Quick recovery and full-text search
- Complete protection
- Complete, blockchain-verified protection
- Automatic protection of new users and items
- Backup health monitoring and reporting
Handybackup
Google Workspace backup feature will coming soon for Handy backup, your trusted and convenient data-saving software!
- Scheduled Google Workspace Backup and Sync
- Automation for All Components
- Big Choice of Storage Types
- Single and Simple Interface
Yotasoftware
Yota Google Workspace Backup Tool is one of the best software that can help users Import / Upload Google Workspace files into different webmail client with all emails and attachments.
- Option to save single or multiple emails from Google account
- Advanced Filter options for selective migration of emails
- Designed with simple and intuitive panel for smooth process
- Quick scanning and Preview option is provided before backup
- Free demo of Google Workspace Backup solutions to test the tool
Why The Need To Backup Data in Google Workspace?
Backing up data in Google Workspace is important for several reasons, despite the built-in security and data retention features offered by Google. While Google provides a robust infrastructure, including uptime guarantees and certain recovery options, users and organizations face various risks and limitations that make third-party backup solutions necessary.
For one, human error is a significant factor. Employees may accidentally delete important emails, files, or calendar events, and without a backup, restoring that data can be difficult or even impossible. Google’s own tools may have recovery options, but these can be limited by time frames and do not always ensure recovery of all deleted content.
Data loss can occur due to malicious actions like ransomware attacks or hacking. In these cases, a backup system can be a lifesaver, offering a clean, uninfected copy of critical information. Even with Google’s built-in security measures, data can be vulnerable to breaches, and a backup ensures that, if a compromise happens, an organization can quickly recover.
Another key reason for backing up data is compliance with legal and regulatory requirements. Many industries require businesses to retain certain records for extended periods, even if those records are deleted or altered in the normal course of business. A backup solution helps meet these compliance obligations by offering control over how long data is stored and ensuring its integrity.
Additionally, relying solely on Google’s infrastructure for data retention poses risks in situations like account suspension, termination, or migration. If a company transitions to a different platform or service, the backup software can facilitate a smooth transition, ensuring no critical data is lost during the process.
How To Prevent Data Leakage While Doing BackUps Outside Of Google Workspace
To prevent data leakage while backing up data outside of Google Workspace, several security measures must be implemented to safeguard sensitive information throughout the backup process. Here are some essential steps to consider:
- Encrypt Data in Transit and at Rest: Always use end-to-end encryption when transferring data from Google Workspace to the backup platform and ensure that data is encrypted while stored in the backup repository. This protects data from unauthorized access during the backup process and ensures it remains secure even if the backup system is compromised.
- Choose a Secure Backup Provider: Ensure that the third-party backup solution you select adheres to industry-standard security practices, such as compliance with GDPR, HIPAA, or other relevant regulations. Look for providers with certifications like ISO 27001 or SOC 2, which indicate that they have strong security measures in place.
- Implement Strong Authentication: Use Multi-Factor Authentication (MFA) for all users who have access to the backup system. This adds an extra layer of protection, making it more difficult for unauthorized users to access your backups.
- Enforce Role-Based Access Control (RBAC): Limit access to backup data based on roles. Only authorized personnel should have access to sensitive backup files. Implement the principle of least privilege, granting users the minimum permissions necessary to perform their tasks, and regularly review access permissions.
- Monitor Backup and Access Logs: Continuously monitor and audit backup operations by logging all access attempts, backup activities, and any changes to backup settings. Set up alerts for suspicious activities, such as unauthorized logins or unusual access patterns, to quickly identify potential threats.
- Secure Backup Storage: Store backups in secure locations, such as encrypted cloud storage or on-premise solutions with strong physical and network security. Ensure that backup repositories are isolated from public networks and are protected by firewalls and access control policies.
- Regular Data Deletion and Retention Policies: Establish clear data retention and deletion policies. Regularly delete backup copies that are no longer required to minimize the risk of exposing outdated or unnecessary information. Ensure that backup deletion is securely done and that no traces of sensitive data remain accessible.
- Conduct Regular Security Audits: Periodically audit your backup processes and systems for security vulnerabilities. Perform penetration testing and vulnerability assessments to identify any weaknesses in your backup infrastructure and address them proactively.
- Use Backup Redundancy and Geo-Replication: For added security, use geographically distributed backup locations. This ensures that in the event of a localized data breach, backups stored in different regions are less likely to be compromised simultaneously.
Google Workspace backup software Q&A
What is Google Workspace backup software?
Google Workspace backup software refers to third-party tools that provide data protection by regularly backing up and storing your data from Google Workspace applications like Gmail, Google Drive, Calendar, and Contacts. These tools offer additional features beyond Google’s native tools, such as more granular restore options, extended retention, and enhanced security measures.
Why do I need backup software for Google Workspace?
While Google Workspace offers built-in security and basic recovery options, data loss can still happen due to human error, malicious activity, or accidental deletion. Third-party backup software ensures you have secure, comprehensive backups and enables you to recover specific files or emails from backup, offering a layer of protection that goes beyond what Google’s native tools provide.
What does Google Workspace backup software protect?
Most Google Workspace backup software protects core services like Gmail, Google Drive, Calendar, Contacts, and Google Sites. It ensures that all emails, documents, calendar events, contacts, and other data are backed up and can be restored in case of accidental deletion or system failure.
How often does Google Workspace backup software run backups?
The frequency of backups depends on the software and the plan you choose. Some backup tools offer daily backups, while others provide real-time or hourly backups. Automated backups are often scheduled to ensure that data is continuously protected.
Can Google Workspace backup software restore deleted data?
Yes, most Google Workspace backup software solutions allow you to restore deleted or lost data, even after Google’s native recovery options expire. This includes restoring specific emails, files, contacts, and calendar events without restoring the entire account.
Is Google Workspace backup software secure?
Reputable Google Workspace backup solutions use industry-standard security measures like encryption (both in transit and at rest), secure access controls, and compliance with data protection regulations like GDPR and HIPAA. It’s important to choose a provider that offers strong security features to protect your data during backup and recovery.
Can I back up Google Workspace data to my local storage?
Yes, many Google Workspace backup software tools allow you to back up your data to both cloud storage and local storage (on-premise systems). This offers flexibility depending on your security and compliance needs.
How do I choose the right Google Workspace backup software?
When selecting a backup solution, consider factors such as the types of data you need to back up, the level of automation offered, the restore options available, and the security features. Additionally, ensure the software is compatible with your Google Workspace environment and meets your compliance and retention requirements.
Do I need to back up Google Workspace data if I have Google Vault?
Google Vault is a powerful tool for archiving and eDiscovery within Google Workspace, but it is not a full backup solution. Vault allows you to retain and search for data, but it does not provide comprehensive backup features like file recovery, granular restores, or protection against data loss due to accidental deletion. Backup software complements Google Vault by offering more complete protection and data restoration options.
Can backup software migrate Google Workspace data to another platform?
Yes, many Google Workspace backup solutions also offer migration tools. They allow you to migrate data between Google Workspace accounts or even to different platforms, helping businesses that are transitioning to a new system.
By considering these questions, businesses can make an informed decision about selecting the right backup software for their Google Workspace environment.