Top 14 Best Cloud-Based Document Management Systems Of 2025

A cloud-based document management system (DMS) is a digital platform that allows users to store, organize, and manage documents and files online. Unlike traditional document management methods, a cloud-based DMS eliminates the need for physical storage space and offers remote access, collaboration, and automated workflows. Over the years, cloud-based DMS has become a popular solution for businesses looking to streamline document management processes, improve productivity, and reduce costs.

In a cloud-based DMS, all documents and files are stored in the cloud, accessible anywhere with an internet connection. The system offers sophisticated encryption and security features, ensuring that documents are safe and can only be accessed by authorized personnel. Typically, cloud-based DMS platforms offer different access levels for different roles within the organization, allowing users to access and modify documents only as per their permissions.

Cloud-based DMS platforms offer a range of features, including document storage, sharing, tagging, version control, and search functions. Documents can be tagged and categorized to facilitate easy search and retrieval, and users can easily collaborate on documents with teams or clients. Automating workflows and approvals can also help to reduce processing times.

The benefits of cloud-based DMS are many. Here are a few:

Improved document security: With an increased risk of cyber threats, data breaches, and hacking attempts, secure document management has become a top priority for businesses. A cloud-based DMS ensures that documents are stored in a secure, encrypted environment, reducing the risk of data loss, corruption, or theft.
Remote access: A cloud-based DMS provides remote access to documents, enabling employees and stakeholders to work from anywhere, at any time. Employees can access files using their smartphones or tablets, making it easier to collaborate on projects and stay productive while on the go.
Improved collaboration: A cloud-based DMS makes collaboration easier for teams, departments, and clients. Documents can be shared, edited, and reviewed by multiple users simultaneously, and version control ensures that the latest version of a document is always available to everyone.
Reduced costs: A cloud-based DMS eliminates the need for physical storage, reduces printing and mailing costs, and improves the efficiency of document management processes. Businesses can save time and money by automating workflows, enabling faster processing times, and reducing overheads.
Scalability: A cloud-based DMS is scalable, meaning that businesses can easily add or remove users, storage space, and features as needed. A DMS can grow with a business, adapting to changing needs and requirements over time.

A cloud-based DMS can be particularly useful for businesses that need to manage large volumes of documents and data, such as law firms, accounting firms, and businesses with compliance requirements. With a cloud-based DMS, businesses can reduce the administrative burden of document management, allowing employees to focus on core business tasks.

However, as with any technology, there are some risks and challenges associated with using a cloud-based DMS. For example, businesses must ensure that they have a strong internet connection to access documents consistently. They must also comply with data protection regulations when storing and managing sensitive documents.

A cloud-based DMS is a valuable tool for businesses looking to streamline document management processes, improve collaboration and productivity, and reduce costs. By leveraging the capabilities of a cloud-based DMS, businesses can gain a competitive advantage, automate workflows, and gain insights into their document management practices.

SMARTVAULT

SmartVault document management software & secure file portal is an easy and secure way to store, organize & share files online.

Implement Online Document Storage that’s Easy for Everyone to Use
Get More from the Document Management System You Choose
Streamline Collaboration through Your Own Branded Client Portal
Leverage Cloud Technology to Share Files Securely
Facilitate Fast and Easy Online Document eSignature Capability
Use Request Docs to Gather Essential Client Documents Quickly
Boost Productivity through Workflow Automation
Streamline Secure File Sharing and Email Sync Integration
Retain More Control Over Your Digital Assets with Certified Vault

FOLDERIT

Folderit – easy-to-use, secure and affordable cloud document management software turns your office paperless.

Access Control & Office 365 / DocuSign integrations
Powerful Search With Multilingual OCR
Approval Workflow & Automated Retention
Document Numbering, Notifications & Audit Trails
Custom Metadata & File Linking
File Versions
Reminders
Import Documents Over E-mail
Subsidiaries Supported
Mobile Friendly DMS
Local Backup Too
Safe & Secure

EISENVAULT

EisenVault uses top-tier public cloud providers like Amazon Web Services, Microsoft Azure, Digital Ocean, and Google Cloud Platform.

Safely Access from Anywhere
Work Offline with Offline Sync
Access from Mobile Devices
Full Text Search and Metadata Search
Connect with Microsoft Outlook & Gmail
Edit in Microsoft Office
Audit Trails & Versioning
Workflows and Document Approvals
No Constraints or Limits
Subscription based Pricing Model

NIMBUSPORTALS

Nimbus Portal Solutions provides secure cloud based DMS and client portals to help efficiently oversee all your documents.

Securely share documents with staff and clients
Digitally sign documents with ease and track signatures
Create custom workflows and track client activity
Collaborate on documents with your team and clients
Easily track and follow up on documents and online checklists
Manage emails and eliminate the need for email attachments

GLOBODOX

GLOBODOX Cloud Document Management Software system offers a secure way to manage and access your documents from anywhere using any device.

Upload Documents from anywhere
Find Documents Quickly
Complete document and data security
Automate approval and signing of documents
Automatically archive and dispose documents
Integrate with any application
Work from anywhere with any device
Automatic backup and updates
No infrastructure to manage

QUALITYZE

Qualityze Enterprise Quality Management Software simplifies, streamlines & standardizes quality processes, systems, & document management to meet compliance

Create and Collaborate on Critical Documents
Efficiently Review and Approve Documents
Associate Reference Documents
Setup Training Requirements
Streamline Document Release Process
Make Obsolete and Archive expired Critical Documents

NETDOCUMENTS

NetDocuments document management software allows you to manage, collaborate, and share content in one secure location to improve workplace productivity.

Manage, Share, and Collaborate in One Centralized Location
Find Exactly What You Need
Connect the Tools You Use Daily
Create Customized, Error-Free Documents at Scale
Secure Your Data Seamlessly

LOGICALDOC

Cloud Based Document Management with LogicalDOC Cloud on demand service. Store, organize, view, and share documents with just an Internet connection.

LogicalDOC Cloud is an On-Demand Approach
Simple Web-based Document Management
Secure Your Documents

EFILECABINET

eFileCabinet’s cloud document management software will revolutionize your office, department, and industry.

Prevent Document Management Disasters
Reduce Human Error
Manage And Maintain Confidentiality
The Cloud Gets You Results from Home

CLEARDATAGROUP

Cloud document management and storage from Cleardata gives your business a flexible, quick method for accessing your documents anywhere, at anytime.

Fast, flexible access to your information
Free your office space from paperwork
Secure your documentation digitally, providing user access controls
Find your documents quickly, using a simple keyword search
Audit your electronic document management

DROPBOX

Dropbox is an online software solution that manages electronic documents for both individuals and teams.

Online document storage
An online document storage solution
A better way to work with cloud files
Content collaboration
File recovery
Annotations
Task management

EVERNOTE

With Evernote Teams, you can centralize, organize, and manage your company’s documents, spreadsheets, multimedia files, emails, and even Slack conversations.