List of Top 7 Best Student Management Systems (SMS) Software

A student management system is used by educational institutions to handles all sorts of data necessary for running a system of higher education. Originally created to handle student records, their function has expanded to handle most operations in schools, colleges and universities. Some of the more intriguing uses include electronic grade books that are capable of entering student test scores and other assessment data, interact with other computers to transmit financial data, create student schedules and schedule changes, track attendance figures and manage important information relating to sports and extra-curricular activities.

Student management systems keep current and former transcript records of students. Many paper records of former students are entered into the system, but many other records are archived, depending on the age of the records and the schools cutoff decision. Transcribing old records can be time-consuming and it is not always economically feasible to enter all records into the system.


The student management system is also known by other names including student information management system, campus management system or school management system. The size and scope of individual programs vary tremendously. Small schools may only keep student transcript data. Large multi-campus systems may be extraordinarily complex. Adding modules can expand many systems. Information is usually stored on a central server but that is beginning to change. More institutions are opting for Internet storage because it enhances other advanced capabilities.

These capabilities include allowing parents and students to access some records and functions online. Financial data can be shared with federal agencies, educational lenders and others to expedite financial aid decisions for college and university students. Many state, federal, and provincial reporting agencies require reporting data that is easily shared between computers in this manner. Advanced capabilities can also integrate student information systems with diagnostic and scheduling tools to address educational deficiencies or encourage gifted students advancement.

Traditional data that has been stored for years on centralized servers include the following information:

  • Managing the admissions process
  • Handling student inquiries
  • Creating teacher and class schedules
  • Handling records and transcripts of students
  • Maintaining records of student disciplinary action
  • Keeping student health records
  • Handling budgeting and accounting
  • Providing important statistics

New systems can do much more, but upgrades have drawbacks that need to be considered. Upgrades can disrupt school schedules and workflow. Everything will change when a new SMS is brought online. The new program may not be compatible with the old, requiring serious conversion headaches. It will take a considerable amount of time to convert old records. The greater the amount of data, the more records there will be needing conversion. This can be a daunting task.

It will also be necessary to provide extensive training for personnel in how to operate the new equipment and software. There is no standardization in the various SMS programs, so upgrades can have some serious consequences. Conversely, the sooner schools make the transition, the fewer number of records will need conversion. It remains an overwhelming likelihood that most schools will need to convert to an online system sometime in the future.

BLACKBAUD

Software solutions powering the entire social good community such as Faith Communities, Foundations, K-12 Schools, Nonprofits, and more.

  • Analytics
  • Marketing and Engagement
  • Education Management
  • Fundraising and Relationship Management
  • Financial Management
  • Payment Services

MYCLASSCAMPUS

My Class Campus is the most advanced and fully automated school management software and School Erp.

  • Finance Management
  • Fees Management Module
  • Result Generation Module
  • Lesson Planning
  • Time-Table Module
  • Inquiry Management
  • Inventory Management
  • Library Management
  • Complaint/Grievance Management
  • Target Management with Ratings
  • Hostel Management with Mess
  • Human Resource Management
  • Advance Mobile App
  • Analysis & Reports
  • GPS & Transport Management
  • Wireless Bio-metric
  • SMS Gateway for Bulk SMSes
  • Profile Scan via QR Code

ECONNECT.JUPSOFT

eConnect K-12 School-ERP is an integrated suites of solutions for educational institutions It offers most comprehensive modules that run at back-office of the institutions and cover entire student management, fee management, library, examination and financial accounting functions.

  • Always Accessible
  • Always Up-To-Date
  • Always Secure
  • Always Backed Up
  • Role Based Dashboard
  • Paperless
  • Support Multiple Devices
  • Multiple OS

FEDENA

Fedena is an all-in-one school management software which automates and streamline the schools’ daily operations easily. It offers 50+ features like admission management, examination system, online fees collection, transportation management, and many others.

  • Customizable Dashboard
  • School News Management
  • Timetable Management System
  • Admission Management System
  • Messaging System
  • Student Attendance Management System
  • Courses and Batches
  • Human Resource Management in School
  • Fees Management System
  • Exam Management System
  • User Management
  • Report Center in School ERP
  • Employee and Teacher Login
  • Students and Parents Login
  • Student Information Management System
  • Custom Student Remarks
  • School Certificate Generator
  • School ID Card Generator
  • SMS Integration
  • Events & Calendar Management System

EDUMARSHAL

Edumarshal most advance and convenient school Management System. School ERP Software offers 45+ modules to manage school, college efficiently.

  • Manage Pre-admissions & Admissions
  • Enquiry Management
  • Custom Form Builder
  • Counselor & Interviews
  • Bulk Upload Students
  • Upload Student Documents
  • Auto-generate ID Cards & Passes
  • Student Academic Assessment
  • Multiple Grading Systems Supported
  • Customize Evaluation Criteria
  • Manage Assignments & Homework
  • Examination Management
  • Student Performance Reports
  • Custom Printable Report Cards
  • Transfer Certificates
  • Attendance Management
  • Secure Student Information Storage
  • Maintain Detailed Student Records
  • Recruitment & Placement Management
  • Alumni Management

NOWOI

A 100% free school management system that provides you with the detailed statistical information for various school activities.

  • Advance Academics
  • Lesson Plans
  • Homework & Assignments
  • Marklist Management
  • Timetable & Events
  • Attendance System
  • Parents-Teachers Meeting
  • Finance Management
  • Library Management
  • Inventory Management
  • School Cabinet
  • Transport System
  • SMS Notifications
  • Achievements
  • House System
  • Messaging

CLASSE365

Classe365 provides student information system, learning management system, CRM and student management software for school, academy, college & university.

Pre-admission Features:

  • Paperless Admission
  • Online Application Forms
  • Online Fee Payment
  • Form Mapping to SIS

CRM Features:

  • Lead Management
  • Lead Nurturing
  • Click to Call and Email
  • Followups

SIS Features:

  • Course Management
  • Degree Audit
  • Electives Management
  • Credits Management

Finance & Accounting:

  • Invoicing
  • Online Payment Options
  • Balance Sheets PNL Statement
  • Grants & Scholarship Management

Analytics:

  • Student & Behaviour Analytics
  • Institution Analytics
  • Advanced Reporting

LMS:

  • Blended Learning
  • Flip Class
  • Discussions
  • Online Quizzes and Tests

Other add-ons:

  • Alumni management
  • Private social network
  • E-commerce
  • Campus recruitment