RV Park Reservation Software is a tool that helps manage reservations, bookings, and customer interactions for RV parks, campgrounds, and other types of outdoor accommodations.
- Online Booking System: Allows guests to reserve spaces for their RVs or tents directly from a website or app.
- Payment Processing: Lets guests pay for their stay online, including options for deposits or full payments.
- Availability Management: Shows available dates and spaces in real time, making it easier to avoid overbooking.
- Customer Management: Stores guest details, such as personal info, payment history, and preferences, for better service.
- Reports and Analytics: Provides insights on occupancy rates, revenue, and other key performance metrics to help park owners manage their business more effectively.
- Staff Access: Lets park staff check in guests, manage bookings, and handle customer service tasks from a centralized platform.
- Communication Tools: Some software also includes automated email confirmations, reminders, or even text notifications.
RV park reservation software helps streamline operations, improve guest experience, and optimize revenue for park owners.
Discover 10 of the best RV park reservation software
Letsbonfire
Letsbonfire is an easy-to-use campground management software and reservation system. It includes an online booking portal, a powerful point-of-sale system, integrated payment processing, 24/7 U.S.-based support, and much more!
- Bonfire’s cloud-based web application is accessible from anywhere, making campground management easy and efficient
- Bonfire’s Point-Of-Sale System is a powerful, cost-effective alternative to expensive standalone cash registers
- Through your management account and online booking page, you can easily collect deposits to hold site reservations and allow guests to pay for their entire stay upfront
- We surveyed hundreds of RV park and campground owners just like you to ensure our software is tailored to meet your specific needs
Fireflyreservations
Firefly Reservations is a comprehensive campground reservation software designed to help campgrounds and RV parks easily manage property bookings.
- Our dedicated onboarding specialists are here to assist you every step of the way, ensuring you get up and running quickly.
- Whether you’re managing year-round or seasonal operations, glamping, or RV sites, you can select the features that best suit your campground’s unique needs
- With our cloud-based system, Firefly allows you to securely manage reservations and tasks from anywhere with an internet connection
- For any questions or concerns, our U.S. and Canada-based support team is ready to help
- Try the Firefly experience with a free 14-day trial, no credit card required
- You won’t be charged until your first guest transaction is complete
- Expand your reach and attract new guests through third-party integrations like Airbnb and ReserveAmerica, the original campsite booking platform
- If Firefly isn’t the right fit, you can cancel anytime for free
Resnexus
ResNexus helps optimize your campground management with an intuitive PMS, OTA channel manager, booking engine, automated email marketing, text messaging, reputation management, and more!
- Easily manage all your marketing channels and reservations from a single account and login
- OTA reservations sync automatically with ResNexus to avoid double bookings
- Share your rates and availability with millions of campers
- ResNexus offers commission-free connections to your integrated marketing channels
- Automatically adjust your rates based on supply and demand
- Smart minimum night requirements encourage longer stays while still allowing for last-minute bookings
- Multiple rate types save you time and attract a broader range of campers
- Enjoy 100% reimbursement for both your business and your guest (excluding the Travel Protection fee)
- The fee is paid by the guest, meaning virtually no extra cost for your business
- Re-book the unit to potentially double your revenue
Campgroundmaster
Campground Master simplifies reservation management for campgrounds, RV resorts, and any type of hospitality or rental business.
- Campground Master is easy to use and learn, with most campgrounds up and running within a day
- It requires minimal computing power and can run on nearly any Windows-based computer (fully compatible with the latest version of Windows 10)
- Basic functionality doesn’t require internet access, but with an internet connection, you’ll unlock additional features, including remote access
- The flexible database supports any type of rentable space or items, custom transaction categories, payment types, and more
- At just $795 for a standalone system, you pay a one-time cost, no matter how many campsites or rooms you manage
- There are NO MONTHLY FEES and no added costs per reservation
- An optional networking feature allows remote access over the internet, just like cloud-based systems, without the typical drawbacks
- Included is a detailed manual you can download, along with quick-start tutorials
- We offer personal support by phone or email (no automated “support tickets”), and our customers consistently praise our dedicated service
Newbook
Newbook’s specialized Campground Management System combines all the essential tools into one intuitive platform. With our roots in campgrounds, we understand how to help you streamline operations, maximize revenue, and enhance every visitor’s experience, ensuring they return again and again, ready to spend more.
- Send personalized, automated emails or SMS messages to your guests throughout their stay, from check-in to check-out
- Keep campers informed with customizable email templates for booking confirmations, check-ins, quotes, availability, guest tickets, surveys, and 2-way SMS for upgrades, extensions, gate codes, Wi-Fi access, and more
- Want to attract locals? Sell day passes during the booking process, allowing nearby guests to enjoy your facilities and boost word-of-mouth referrals
- Guests can easily sign registration forms electronically on a tablet or self-service kiosk, upload identification, and sign agreements – all stored against their booking for future reference
- Go cashless with RFID technology and integrate POS systems for camp stores and restaurants, along with business tools like Inextech for license plate recognition and Wild Energy for automated meter readings
- Let guests select their preferred site from an interactive map for a small fee—happy campers equal more revenue
- Manage permanent guests effortlessly with automated recurring billing, requiring minimal admin effort
- Reduce phone calls by providing all the information your guests need before and during their stay
- Increase your revenue with automated dynamic pricing, adjusting rates based on demand
Guesttracker
GuestTracker RV Campground Management Software offers trusted reliability and powerful solutions, including Reservation Management and a commission-free online booking engine, with the optional cloud-based GuestTracker Anywhere for seamless access from any Microsoft Windows or Apple iOS device, anytime, anywhere.
- Our GuestTracker Software serves campgrounds, RV parks, lodges, marinas, and state parks, with thousands of clients relying on our trusted system, including those who benefit from our latest cloud-based campground management software. If you’re still using pen and paper or spreadsheets, let GuestTracker help you transition to the right solution with the right software partner.
- A more functional, organized, and user-friendly software begins with an experienced company offering reliable setup and training for your new smart campground management system. Personalized attention during each campground software installation ensures successful implementation, while allowing your guests to view availability and book accommodations in advance, giving you a competitive edge and leading to higher bookings and more satisfied guests who can plan ahead!
Roverpass
Roverpass gives you complete control over your campground with industry-leading management software, helping you increase revenue, reduce operating costs, and provide an exceptional, seamless experience for both you and your guests.
- Charge for specific site requests and ensure your property specifications match inventory release
- Fill your campground efficiently by automating pricing based on preset conditions, and automate alerts, messages, and updates
- Offer extras like firewood during checkout, and allow bookings for pavilions, golf carts, recreational equipment, passes, and tickets
Premiercampground
Premiercampground – An advanced cloud-based campground reservation and management system for RV parks and campgrounds of any size, featuring online reservations, website builder and hosting, Point of Sale, interactive maps, email and text messaging, marketing tools, credit card processing, and detailed reports.
- There are no limits on the number of reservations or customers PCM can manage
- PCM efficiently handles all of your sites and allows you to add as many users as needed
- Send confirmation emails and text messages to keep customers informed of any reservation changes
- Automatically assign, track, and manage housekeeping and maintenance tasks with our robust task workflow tools
- Boost cross-selling by offering all your add-on products to online customers
- You have full control over all lists in PCM
- Rest assured, you won’t be stuck with an outdated system
Campworks
CampWorks is a comprehensive RV park management software that has helped clients boost revenue and profitability for over 25 years by offering innovative business systems to increase bookings and reduce costs.
- Track detailed guest information to enhance customer satisfaction and encourage repeat visits
- Take reservations directly through your website with confidence, eliminating the risk of double booking
- Our monthly billing system tracks miscellaneous charges such as meter readings, phone, cable, and rent, all in one place
- Make better management decisions and boost revenue with our detailed reporting tools
- Our optional point of sale module offers a professional checkout experience, managing sales, inventory, and cash drawers seamlessly
- CampWorks efficiently manages billing and payments for all transactions
- Use our rentals manager to track items you loan or rent to reservations or day visitors
- CampWorks is so intuitive that minimal training is required for effective use
- Install CampWorks on an unlimited number of PCs, or choose our web-based version, accessible from any computer
- With built-in local backups and optional cloud storage, CampWorks ensures your data is always safe and secure
- We’ve spent countless hours working with clients to design flexible features that meet a variety of business needs
- We pride ourselves on offering the best customer support in the industry
- Our flat per reservation pricing includes software updates and support, so you never have to worry about costly upgrades
- With the CampWorks Connect smartphone app, you can market your business in new, innovative ways
Rezstream
RezStream simplifies campground management for both new and experienced operators, helping to streamline operations and boost online revenue with a cloud-based property management system and guest experience solution.
- Streamlined campsite booking system
- Real-time rates and availability
- Multiple calendar views
- Upsell package options
- ADA-compliant search filters
- Customizable fields
- Weekly booking options
- Gift certificate management
- Amenity filters
- Property and location filters
- Waitlist functionality
- Re-booking wizard
- Saturday-to-Saturday bookings
- Automated email notifications
- OTA integration
- Resource management (e.g., boats)
- Payment links
- Digital guidebooks
- Contactless check-ins
- Weekly and nightly rate options
Top General FAQ for RV park reservation software
What exactly is RV park reservation software?
RV park reservation software is a tool designed to streamline the process of booking and managing reservations for RV parks or campgrounds. It handles everything from booking spots to accepting payments and tracking customer data.
Can guests book a spot online, or do they have to call?
Guests can absolutely book online! Most RV park reservation software includes a user-friendly online booking system where guests can view availability, select dates, and pay for their reservations all from their phone or computer. It’s much more convenient for everyone.
How does the software help with managing busy seasons?
Many reservation platforms come with features like seasonal pricing or rate adjustments, which allows park owners to change pricing based on demand. For example, during peak seasons, you can charge more for high-demand dates, while offering discounts during quieter times.
Is it difficult to set up and start using?
Most modern RV park reservation software is designed to be pretty intuitive, even for people who aren’t tech-savvy. The setup process generally involves integrating the software with your website, adding your park’s layout and pricing, and then you’re good to go! You might need a little training on the advanced features, but many systems offer customer support to help with that.
What kind of reports or analytics can the software provide?
You can get a variety of reports, like occupancy rates, revenue summaries, guest demographics, and booking trends.
Can I integrate the software with other platforms like Airbnb or Booking?
Yes! Many RV park reservation systems allow you to integrate with third-party platforms like Airbnb, Booking.com, and others. This means your availability will sync across multiple platforms, and you don’t have to manually update each one, reducing the risk of double bookings.
Final words
RV park reservation software is a game-changer for park owners looking to streamline operations, enhance customer service, and maximize revenue. By automating reservations, payments, and availability management, it frees up time for park owners to focus on other aspects of their business. The software’s ease of use, flexibility, and ability to integrate with online booking platforms makes it a must-have tool in today’s digital age.
Whether you’re running a small family-owned park or a larger campground, the right reservation software can improve your efficiency, reduce administrative work, and create a smoother experience for your guests. So, investing in good reservation software is definitely worth considering if you want to stay competitive and provide a top-notch service to your visitors.